PFS Board Meeting


Date: 12/13/2011
Time: 7:00-9:00 P.M.
Location: 1904 SE Alder St. Portland, OR

Members present: David Ingerson, Morris McClellan, Mary Rose, Ron Vaughan


Review of previous minutes: Board members reviewed, corrected and approved the minutes as corrected.

Agenda items

Reports:

  1. Financial – Morris McClellan distributed an account balances (as of 12/13/2011) report. Name clarifications were made to the bank accounts which are with Bank of America and Chase and the investment account which is a CD with U.S. Bank. The overall account balance for PFS is $13,899.99. David Ingerson, Morris McClellan and Ron Vaughan agreed to meet at the OnPoint 205 Branch Credit Union on Thursday, 12/15 to open an account and initiate signature cards for PFS. David Ingerson briefed that PFS will need to send out tax statements to PFS donors. David will print out the list for review at January’s meeting.

    2. Board Actions – 1) David Ingerson, Morris McClellan and Ron Vaughan to open an OnPoint

    Credit Union account.

    2) David Ingerson bring donor list to January’s meeting.

  2. Far-West Conference revised report - deferred to January meeting.
  3. Singtime Frolics – David Ingerson briefed that he successfully negotiated a reduced per member cost to approximately $69.70 on behalf of PFS members. Dick Hamlet is re-writing the code for on-line registration. The camp is scheduled for the weekend of March 30 – April 1, 2012.
  4. CD progress – David Ingerson briefed that 1000 CDs are scheduled to be delivered by December 19, 2011. Victor Dobyns, the CD committee chairperson, will be initiating a flyer and email announcement when the CD is ready for distribution.
  5. Concerts – David Ingerson briefed that the December 9th Christine Lavin concert at Carvlin Hall went very well. The concert produced a $399.00 profit for PFS.
  6. Royalty Payments – In November’s meeting, David Ingerson had briefed the Board about some concerns he has regarding the payment of royalties to ASCAP, BMI and SESAC. According to David, these organizations have not received any payments since the first of the year and may be charging PFS ‘for profit organization’ fees. Some questions surfaced regarding how PFS has paid the fees in the past, whether or not a contract exists between PFS and these organizations or whether PFS is required to make payments. David intends to meet with Ray Ashmun and Mary Wiley to discuss how PFS has made payments in the past and email a couple of attorneys for information regarding his concerns. Morris McClellan agreed to contact ASCAP, BMI and SESAC regarding PFS contracts. These actions are in-work.

    7. Board Actions – 1) David Ingerson to discuss past royalty payments with Ray Ashmun and

    Mary Wiley and email attorneys.

    2) Morris McClellan to contact ASCAP, BMI and SESAC

  7. East Indian bamboo flute concert, Feb. 25, 2012 – David Ingerson is exploring

Co-sponsoring this event as an outreach to another Portland area folk group for PFS.

Elections and new Board members – David Ingerson briefed that he is still seeking 2 members to replace John Cardascia and Rob Hoffman who will be leaving the Board at the end of the month. The Board agreed to have this year’s ballot mailed with the Local Lore.

Electronic Local Lore question on ballot? - The Board agreed that David Ingerson would develop questions relating to PFS and the Local Lore and include them on the ballot.

New roster for this year? After some discussion, the Board agreed to retain the current PFS directory for 2012.

New By-laws – Ron Vaughan briefed that he had made some changes to the proposed (11-18-2011) revised by-laws and that he would provide a copy for Board members to review for January’s meeting.

Board Action – 1) Ron Vaughan to provide the revised, proposed by-laws to Board members.

Should PFS work closely with, sponsor for-profit ventures that come our way? Criteria if yes? After some discussion, the Board agreed to co-sponsor the Albert Rose Theatre January 7th Catie Curtis and January 20th Peter Yarrow concerts as proposed by Adam East. Adam’s proposal included PFS member ticket discounts, two tickets for each concert, a table for promoting the PFS and PFS announcements at each co-sponsored event in exchange for Local Lore ad space and concert articles and PFS email/website announcements. The Board also agreed to co-sponsor future Albert Rose Theatre events as selected and negotiated by the PFS concert committee.

Should PFS donate money to promote folk music in the Portland area? David Ingerson briefed that the concert committee had requested that PFS support KBOO radio with a donation. After some discussion, the Board requested additional information from the concert committee.

Board action – David Ingerson to contact the concert committee for additional information

Next Board meeting is scheduled for Wednesday, January 11, 2012, 7:00 P.M. at 3127 NE 103rd Place, Apt. B Portland, OR